[getsmart-l] FW: [TCAT News] TCAT seeking Web/IT developer - DEADLINE EXTENDED TOAUGUST 30th

[Janet May]

IT job opportunity for a wonderful organization!  

 

  _____  

From: tcatnews-bounces at lists.torontocat.ca
[mailto:tcatnews-bounces at lists.torontocat.ca] On Behalf Of TCAT
Sent: August 23, 2007 10:55 AM
To: TCATnews at lists.torontocat.ca
Subject: [TCAT News] TCAT seeking Web/IT developer - DEADLINE EXTENDED
TOAUGUST 30th

 

Are you an experienced web/IT developer? Do you know an experienced web/IT
developer?

 

If so, please take a look or forward this Request for Proposal (RFP).

 

Thank you.

 

 

REQUEST FOR PROPOSAL (RFP)

 

Position: Web/IT Coordinator

Organization: Toronto Coalition for Active Transportation (TCAT)

Application deadline: August 30

Start date: September 2007

Location: Toronto

Maximum project cost: approximately $7,000

(Proponents may propose additions, substitutions or subtractions from the
requirements if they feel they are advisable within the budget)

 

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

 

SECTION I – REQUEST FOR PROPOSAL

The Toronto Coalition for Active Transportation (TCAT) is requesting
proposals from qualified firms or individuals for Web/IT Development
Services.

 

 

SECTION II – PURPOSE OF THE RFP

 

1. Background Information

 

Formed in 2006, TCAT provides a unified voice for more than 25 community
organizations working for a better cycling and pedestrian environment in the
City of Toronto.  For more information about TCAT, visit our web site at
www.torontocat.ca

 

The purpose of this project is to create information technology
infrastructure (website/database) with the capability for information
delivery, e-mail communications; and sufficient ease of use to enable
on-going maintenance and updates of the site without the need for
specialized technical skills.

 

2. Project Purpose and Expectations

 

TCAT’s web presence will play an important role in achieving our platform
goals. The purpose of this RFP is to select an approved IT/Web developer who
will provide consistent and functional deliverables that adhere to the
needs, standards and specifications of TCAT.

 

The Web/IT Coordinator deliverables should:

*	Include a web site that provides information on TCAT and its
platform
*	Have an attractive design/look
*	Be easy to use for visitors to the site
*	Be easy for administrators who do not possess technical knowledge to
manage the content and functions of the site, including the ability to add,
change and remove content and navigation. The site structure should be
flexible and expandable. 
*	Be searchable
*	Have a news section, with tagging feature, and an events calendar.
Items from both can be designated to appear on the home page.
*	Provide E-mail list registration, email list management (of multiple
lists) by administrators, including the ability to send messages directly
from the site, and the ability to associate email addresses with additional
information (e.g. postal code or ward number) and use this information in
email management. As well, administrators should be able to set up the
ability for visitors to send emails to designated addresses (e.g. their
Councillor, all Councillors).
*	Include an interactive City Ward database, which brings together
maps, news items, events, documents, supporters and site visitors associated
with specific wards of the city. It should integrate with the email list
system.
*	Have an internal web page feature to circulate web page drafts to
steering committee members for comment and to store non-public documents
*	Provide e-mail service, including webmail access for TCAT e-mail
addresses

 

Proponents may propose additions, substitutions or subtractions from the
requirements if they feel they are advisable within the budget

 

3. Term of Contract

 

The term will run no later than March 31st, 2008 with the expectation that
functionality of phase 1 of the web site design will be ready by September
26th, 2007 and phase 2 by October 31st, 2007, and that all expenditures will
occur prior to March 31st, 2008.

 

 

SECTION III – INSTRUCTIONS TO PROPONENTS

 

1.      You must submit your proposal electronically to info at torontocat.ca.

2.      Proposals received after the time and date for closing may not be
reviewed.

3.      Proposals should be submitted as one complete electronic document
only (PDF preferred).

4.      TCAT reserves the right to conduct discussions with proponents, and
to accept revisions of proposals, and to negotiate price changes.

5.      Proponents submitting proposals which meet the selection criteria
and which are deemed to be the most advantageous to TCAT will be invited for
an interview, which may include an oral presentation of the proposal to the
selection committee.

6.      The award shall be made to the responsible proponent whose proposal
is determined to be the most advantageous to TCAT based on the evaluation
factors set forth in this RFP.

7.      Your proposal should be submitted in the format shown in Section
VIII.

8.      All responses and accompanying documentation will become the
property of TCAT at the time the proposals are received.

 

 

SECTION IV – SPECIFICATIONS/ SCOPE OF WORK

 

TCAT is looking for website/database design and integration services and
components that meet the following requirements.

 


Phase 1 (Sept. 26)

Phase 2 (Oct. 31)


Content Management System

Internal web site 


Attractive Design

News feed


External web site

Events calendar


Hosting (or recommended host)

E-mail service, with webmail


 

E-mail list management


 

Interactive Ward database

 

TCAT expects regular communication with the developer, with ongoing
opportunities to comment on and test the design and functionality of the
website before the final product is delivered by the deadline. 

 

TCAT is looking for website/database design and integration services that
meet the specifications listed below.  The final website design product
must:

*	Be consistent in its technological framework 
*	Be browser and platform independent
*	Be able to scale to all screen resolutions
*	Meet accessibility requirements
*	Be usable on slow speed and broadband connections
*	Be integrated with an effective search engine such as Enterprise
Level Google Search Appliance 
*	Adhere to Web Standards
*	Integrate web site, news feed, calendar, data, communication and
contact management
*	Provide accessible on-site content management
*	Be delivered by due date

 

Other specifications include:

*	Bug-fixing and technical support for the period ending December 31,
2007
*	Training and documentation

 

All deliverables produced on contract with TCAT become the property of TCAT.

 

The proponents must state if they have on-site design capability (or
subcontract/ partner with another individual or firm).  Please present key
designers/developers résumés, computer equipment and application software
list and a list of similar projects (with screenshots and/or web addresses
of sample web sites), which you have successfully completed.

 

 

SECTION V – PROPONENT QUALIFICATIONS

 

TCAT is soliciting proposals from individuals or firms, which are in the
business of providing services as listed in this RFP. Your proposal shall
include, at a minimum, the following information. Failure to include these
items may be grounds for rejection of your proposal.

1.	The proponents shall present evidence that the individuals or firm
have sufficient recent experience in providing services as listed in this
RFP.
2.	The proponents shall present three client or customer references.
References should include the name, position, telephone number, and e-mail
address of a contact person.

 

 

SECTION VI – EVALUATION CRITERIA

 

Proposals will be evaluated on the following criteria, listed in order of
their relative priority with most important listed first:

1.	Proponent qualifications, experience and references
2.	Ability to provide a wide range of website design services; response
to all requirements and desired specifications in Section IV
3.	Pricing schedule
4.	Samples of work
5.	Additional resources or benefits to TCAT

 

 

SECTION VII – PRICING SCHEDULE

 

Please provide a proposal quote for the work and deliverables described in
this RFP.

 

Please break down this pricing in terms of the individual services provided
(e.g. design, programming, testing, and training).

 

 

SECTION VIII – FORM OF PROPOSAL / SPECIAL INSTRUCTIONS

 

To facilitate direct comparisons, your proposal shall be submitted in the
following format and include the following information, listed in order. If
the proponent fails to provide any of the following information, TCAT may,
at its sole discretion, ask the proponent to provide the missing information
or evaluate the proposal without the missing information.

1.                              Complete Proponent contact information

2.                              Management summary and qualifications
(and/or résumé), to include references per Section V

3.                              Pricing Schedule, Section VII

4.                              Specific proposal for how vendor will
address the requirements (e.g. languages and programs used).

5.                              Samples of work product as requested in
Section IV

6.                              A description of special skills, services or
resources that the firm possesses that are not addressed in this RFP that
would be made available as part of the contract

 

Include any additional information or benefit to be realized by TCAT as a
result of contracting with you

 

Please also include a short description of the following:

1.	How you work with clients
2.	A description of your project development and project management
approach
3.	A description of your development process, your milestones schedule,
your asset delivery methods and review process
4.	Your testing methodology

 


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