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<title>RFQ wording for Arbostists to Oversee Construction around Trees</title>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Hi Cat,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">This is the link to our Tree Protection During Construction Procedure.
<a href="http://www.oakville.ca/EN-TRE-001-001.htm">http://www.oakville.ca/EN-TRE-001-001.htm</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I copied the General Policy section and articles 3 and 7 of this procedure and highlighted some of the phrases that might help you in this regard.
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">General Procedure</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><br>
<span style="background:yellow;mso-highlight:yellow">Town trees required to be removed as a result of construction activities must receive approval by the Town Forester or designate.</span> If approval is granted for removal of Town owned trees, the applicant
 will assume all costs involved and shall either: <span style="background:yellow;mso-highlight:yellow">
1) pay the amenity value of the tree(s) calculated in accordance with the most recent International Society of Arboriculture Guide for Plant Appraisal; or 2) plant the equivalent number of trees based upon a "no net loss or canopy cover" objective as determined
 by the Town Forester or designate.</span> Where tree relocation is approved, the applicant will assume all relocation and establishment costs.<br>
Anyone failing to adhere to this procedure will be financially responsible for any resulting damage to trees in addition to any penalty that may be imposed under relevant by-laws or statutes.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">3. Tree Protection Permit and or Agreement - Authorization from the Town</span></i></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><br>
For trees covered under this procedure, written authorization from the Town is required in the form of either a Tree Protection Agreement, or a Tree Protection Zone Encroachment Permit or a Tree Permit; and<br>
The applicant is required to have a Town approved tree service raise the crown of all branches to provide adequate clearance for construction equipment.<o:p></o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">3.1. Tree Protection Agreement (TPA)</span></i></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> 
<br>
The applicant is required to enter into a Tree Protection Agreement when construction activities take place outside of the TPZ area. Should the Town determine that a tree protection agreement is required an additional fee shall be charged to the applicant in
 accordance with the established Town fees<o:p></o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">3.2. Tree Protection Zone Encroachment Permit (TPZEP) - Schedule 2 (Application)<o:p></o:p></span></i></b></p>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">It is recognized that there are cases where existing or proposed utilities, capital infrastructure or buildings are located
 within the TPZ of a tree impacted by construction. The expectation is for the project design to respect the TPZ, however, in cases where the proposed construction impacts the area within the TPZ, the applicant shall demonstrate, with appropriate supporting
 documentation, that the impact on the structural integrity of the anchor roots will be within acceptable limits to avoid creating a hazardous tree.
<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";background:yellow;mso-highlight:yellow">A Tree Protection Zone Encroachment Permit is required when construction activities
 take place within the TPZ. An Application for TPZEP must be submitted to the Town of Oakville prior to anticipated construction start date.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">
<span style="background:yellow;mso-highlight:yellow">No other permit, agreement and/or consent issued by the Town authorizes working inside the tree protection zone of a Town Tree.
<o:p></o:p></span></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";background:yellow;mso-highlight:yellow">An arborist must be present on site at all times when work is within the TPZ. The schedule
 of inspections must comply with Section 7 set out herein.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> Above ground clearance for overhanging branches in the work zone must be taken into consideration. The applicant is required
 to have a Town approved tree service raise the crown of all branches to provide adequate clearance for construction equipment.
<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Root pruning in open trench methods of construction is required under the direction of - and along with - written approval
 of an arborist. The objective is to minimize severance of anchor roots, which provide upright support for the tree, thereby minimizing potential hazards.
<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Emergency repairs due to underground utilities are permitted to commence immediately. However, the utility company concerned
 is responsible for notifying the Town as soon as possible when Town trees are involved.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">3.3. Tree Permit (TP)</span></i></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><br>
Where the impact on the structural integrity of anchor roots is beyond acceptable limits and may cause a hazardous tree:<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="color:#1F497D;mso-list:l0 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">the tree may be removed in accordance with the applicable by-law; or
<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l0 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">in the case of a town tree, the applicant shall bear the cost of the tree and stump removal as well as payment of the amenity
 value of the tree as calculated in accordance with the most recent International Society of Arboriculture's Guide for Plan Appraisal.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">7.   Tree Protection Audits</span></i></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><br>
<span style="background:yellow;mso-highlight:yellow">Tree Protection Audits prepared by an arborist are required for all trees present or adjacent to a construction site when activity, or the potential for activity, takes place within the TPZ. A schedule of
 audits by an arborist will be specified at the discretion of the Town and shall consist of a minimum of three written site inspection reports.</span> These tree protection audits shall include the following:<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="color:#1F497D;mso-list:l2 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Tree Impact Evaluation:
<o:p></o:p></span>
<ol style="margin-top:0in" start="1" type="i">
<li class="MsoNormal" style="color:#1F497D;mso-list:l2 level2 lfo3"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Disturbances which occurred within TPZ
<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l2 level2 lfo3"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Excavation distance from the trunk and depth of excavations (e.g. grade changes, underground utilities, pavement section, footings,
 foundations, etc.) <o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l2 level2 lfo3"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">A soil compaction comparison to pre-construction condition
<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l2 level2 lfo3"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Distance and diameter of any severed structural roots (greater than one inch in diameter) to the trunk<o:p></o:p></span></li></ol>
</li><li class="MsoNormal" style="color:#1F497D;mso-list:l2 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Mitigation process and costs:
<o:p></o:p></span>
<ol style="margin-top:0in" start="1" type="i">
<li class="MsoNormal" style="color:#1F497D;mso-list:l2 level2 lfo3"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Pruning, irrigation, fertilization, and mulching requirements<o:p></o:p></span></li></ol>
</li><li class="MsoNormal" style="color:#1F497D;mso-list:l2 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Tree Hazard mitigation, if applicable
<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l2 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Tree replanting program, if applicable
<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l2 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Soil amendments (e.g. soil aeration, soil removal and replacement, etc.)
<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l2 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Recommendations for removal of severely damaged or hazardous trees
<o:p></o:p></span></li><li class="MsoNormal" style="color:#1F497D;mso-list:l2 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Provide photographic records where appropriate<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Thanks,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<b><font color="#808080"><font color="#808080"><font color="#808080"><br>
<span style="font-family:Arial; font-size:small; ">Jalil Hashemi</span><font size="2" face="Arial">,
<span style="font-family:Arial; font-size:small; "></span></font><span style="font-family:Arial; font-size:small; ">Supervisor</span><br>
<span style="font-family:Arial; font-size:small; ">Parks and Open Space</span></b><span style="font-family:Arial; font-size:small; font-weight: bold; ">, Forest Protection</span><br>
<font face="Arial">Town of Oakville<font size="2" face="Arial"> <font size="3">| </font></font></font><b><span style="font-family:Arial; font-size:small; font-weight: normal; ">905-845-6601</span></b><font face="Arial">
</font><span style="font-family:Arial; font-size:small; ">ext.3848</span><font size="2" face="Arial"> <font size="3">|</font>
</font><span style="font-family:Arial; font-size:small; ">f: 905-338-4227 |</span><font size="2" face="Arial">
</font><a href="http://www.oakville.ca/"><u><font color="#0000ff"><font color="#0000ff"><font color="#0000ff"><font face="Arial">www.oakville.ca</font></u></font></font></font></a></font></font></font><font color="#808080" size="2"><font color="#808080" size="2"><font color="#808080" size="2">
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<p dir="ltr"><font color="#0082bf" face="Arial"><img id="IMG1" border="0" src="cid:image0b5c09.JPG@aa8e9e05.4c86f8cf" width="480" height="28"><br>
</font><font color="#c0c0c0" size="4" face="Webdings"><font color="#c0c0c0" size="4" face="Webdings"><font color="#c0c0c0" size="4" face="Webdings"><font size="2"><font color="#0082bf" size="3" face="Arial">Vision: To be the most livable town in Canada</font><br>
</font><font color="#7d7d7d">ΓΌ</font></font></font></font><font face="Tms Rmn"><font color="#7d7d7d" face="Tms Rmn">
</font></font><font size="2" face="Arial"><font size="2" face="Arial"><font color="#7d7d7d" size="2" face="Arial">Please consider the environment before printing this email.<br>
</font></font></font><a href="http://www.oakville.ca/privacy_statement.htm"><u><font size="2" face="Arial"><font size="2" face="Arial"><font size="2" face="Arial"><font color="#7d7d7d">http://www.oakville.ca/privacy_statement.htm</font></u></font></font></font></a></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> canufnet-bounces@list.web.net [mailto:canufnet-bounces@list.web.net]
<b>On Behalf Of </b>Cybulski, Cat<br>
<b>Sent:</b> Tuesday, February 01, 2011 9:31 AM<br>
<b>To:</b> canufnet@list.web.net<br>
<b>Subject:</b> [CANUFNET] RFQ wording for Arbostists to Oversee Construction around Trees<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p><span lang="EN-CA" style="font-size:10.0pt;font-family:"Arial","sans-serif"">We would appreciate receiving examples of text for Request for Quote / Request for Proposal for the services of an Arborist (or equivalent) to inspect and oversee construction works
 around trees.  For example, to ensure tree protection barriers are installed and maintained, to be present during excavation around trees, to ensure branch/root pruning is done correctly, to advise on ways to reduce impacts on trees.  Also, how such services
 would be costed (lump sum, per hour, etc).</span><o:p></o:p></p>
<p><span lang="EN-CA" style="font-size:10.0pt;font-family:"Arial","sans-serif"">My e-mail is below if you would like to send direct.</span><span lang="EN-CA">
</span><o:p></o:p></p>
<p><span lang="EN-CA" style="font-size:10.0pt;font-family:"Arial","sans-serif"">Thanks,</span><span lang="EN-CA">
</span><o:p></o:p></p>
<p><span lang="EN-CA" style="font-size:10.0pt;font-family:"Arial","sans-serif"">C.</span><span lang="EN-CA">
</span><o:p></o:p></p>
<p><b><span lang="EN-CA" style="font-size:10.0pt;font-family:"Arial","sans-serif";color:green">C. Cat Cybulski,</span></b><b><span lang="EN-CA" style="font-size:10.0pt;font-family:"Arial","sans-serif"">
<span style="color:green">R.P.F</span></span></b><span lang="EN-CA" style="font-size:10.0pt;font-family:"Arial","sans-serif";color:green">., Certified Arborist | Area Forester, Natural Heritage & Forestry Services | Transportation Services</span><span lang="EN-CA"><br>
</span><span lang="EN-CA" style="font-size:10.0pt;font-family:"Arial","sans-serif";color:gray">The Regional Municipality of York | 17250 Yonge Street | Newmarket, ON | L3Y 6Z1<br>
(905) 895-1200 ext. 5275 | 1-877-464-9675 | Fax: 905-895-7735<br>
</span><a href="http://www.york.ca/"><span lang="EN-CA" style="font-size:10.0pt;font-family:"Arial","sans-serif"">www.york.ca</span></a><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">
<span lang="EN-CA" style="color:gray">|</span></span><u><span lang="EN-CA"> </span>
</u><u><span lang="EN-CA" style="font-size:10.0pt;font-family:"Arial","sans-serif";color:blue"><a href="mailto:cat.cybulski@york.ca">cat.cybulski@york.ca</a></span></u>
<br>
<span lang="EN-CA" style="font-size:10.0pt;color:green">Please consider the environment before printing this email.</span><span lang="EN-CA">
</span><o:p></o:p></p>
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