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<p class="MsoNormal"><span style="color:#1F497D">Hello Ian our process is fairly standard in Alberta though time periods probably differ by region. Developments are broken into servicing agreements like Boulevard Trees, Public Utility Lots, Municipal Reserve
Park Development along with all of the different hard infrastructure assets and money in the form of Securities are taken on each servicing agreement and held by the City until these servicing agreement assets are constructed.
</span></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span></p>
<p class="MsoNormal"><span style="color:#1F497D">We use a mandatory 2 year maintenance period from the issue of the construction completion certificate (CCC) to when the consulting engineer for the developer can request an inspection for final acceptance certificate
(FAC). All maintenance and replacements are the developers responsibility during this maintenance period. Once the asset has passed FAC we take over all maintenance and responsibility. There are no further warranty periods. One exception to this process is
turf grass; we will usually take over mowing of new park and boulevard turf grass at CCC as we run a fleet of large mowers but still hold back the last 10% until FAC.</span></p>
<p class="MsoNormal"><span style="color:#1F497D">We release most of the securities held at CCC and the rest at FAC. This is standard practice for all development here.
</span></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span></p>
<p class="MsoListParagraph" style="margin-left:38.25pt; text-indent:-18.0pt"><span style="font-family:Symbol; color:#1F497D"><span style="">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><span style="color:#1F497D">While the landscape contractor doesn’t typically argue poor maintenance under this system they do have problems with new home owners butchering or double watering trees on the City portion in front of each lot.
Sometimes the trees drown. Many landscapers deal with this by delivering a letter to each homeowner that buys a house in this new development. Of course we have seen cheap developers try to get by with just precipitation for two years until they can ask for
an inspection also. The most common complaint we hear about this process is regarding PUL’s (public utility lots) between rows of house there for the conveyance of underground utilities. These grassed areas are constantly being rutted up by contractors and
utility companies accessing the some of the subdivision lots. Repair of this rutting falls to the landscaper and at FAC must have a well established turf grass surface. Developers have learned not to landscape these areas until most of the houses are complete.
</span></p>
<p class="MsoListParagraph" style="margin-left:38.25pt; text-indent:-18.0pt"><span style="font-family:Symbol; color:#1F497D"><span style="">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><span style="color:#1F497D">We also have the developer trying to replace trees just before the inspection. If the number doesn’t exceed 1 in 10 then we usually allow this thinking that at least we are getting a new tree that we can ensure
gets watered consistently. </span></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span></p>
<p class="MsoNormal"><span style="color:#1F497D">I suspect Ian that our process differences have a lot to do with our northern prairie climate and gumbo soils.
</span></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span></p>
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<p class="MsoNormal"><span lang="EN-CA" style="font-size:9.0pt; color:#1F497D">Jim Donnelly</span></p>
<p class="MsoNormal"><span lang="EN-CA" style="font-size:9.0pt; color:#1F497D">Integrated Pest Management Coordinator</span></p>
<p class="MsoNormal"><span lang="EN-CA" style="font-size:9.0pt; color:#1F497D">Parks
</span><span lang="EN-CA" style="font-size:9.0pt; color:#1F497D">Operations</span><span lang="EN-CA" style="font-size:9.0pt; color:#1F497D"></span></p>
<p class="MsoNormal"><span lang="EN-CA" style="font-size:9.0pt; color:#1F497D">City of Grande Prairie</span></p>
<p class="MsoNormal"><span lang="EN-CA" style="font-size:9.0pt; color:#1F497D"><a href="mailto:jdonnelly@cityofgp.com"><span style="color:blue">jdonnelly@cityofgp.com</span></a>
</span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt; font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt; font-family:"Tahoma","sans-serif""> canufnet-bounces@list.web.net [mailto:canufnet-bounces@list.web.net]
<b>On Behalf Of </b>Ian Wilson<br>
<b>Sent:</b> June 2, 2011 9:45 AM<br>
<b>To:</b> Canadian Urban Forest Network<br>
<b>Subject:</b> [CANUFNET] Contract specifications</span></p>
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<p class="MsoNormal"> </p>
<p class="MsoNormal">I’m interested in hearing from others regarding your contract specifications for new parks and tree planting projects.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Currently in Kelowna, once a project reaches substantial completion the parks department is responsible for maintenance, but there is normally a one year warranty on plant materials. We have a few issues, including:</p>
<p class="MsoNormal"> </p>
<p class="MsoListParagraph" style="text-indent:-18.0pt"><span style="font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman"">
</span></span></span>When plants or trees die, the contractor will sometimes try to argue that it’s due to poor maintenance practices on our part, and they don’t want to replace</p>
<p class="MsoListParagraph" style="text-indent:-18.0pt"><span style="font-family:Symbol"><span style="">·<span style="font:7.0pt "Times New Roman"">
</span></span></span>Often the contractor will not replace dead plant materials until just prior to the warranty expiration</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Do your contract specifications include a maintenance period where the contractor is responsible for maintenance? How do you deal with warranty on plant materials and replacement?</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">thanks</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal"><b><span style="font-size:10.0pt; font-family:"Trebuchet MS","sans-serif"; color:#B71234">Ian Wilson</span></b><span style="font-size:10.0pt; font-family:"Trebuchet MS","sans-serif"; color:#1F497D">, Park Services Manager<br>
<b>City of Kelowna</b></span></p>
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