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<body lang="EN-CA" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span lang="EN-US">Dear ACIC Members and Friends,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">We’re hiring! Please spread the word to your contacts.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">The job posting can also be found attached and here:
<a href="http://www.acic-caci.org/jobs">www.acic-caci.org/jobs</a> <o:p></o:p></span></p>
<p class="MsoNormal" align="center" style="text-align:center"><span style="mso-fareast-language:EN-CA"><img border="0" width="507" height="122" style="width:5.2812in;height:1.2708in" id="Picture_x0020_20" src="cid:image003.jpg@01D3BB8B.E9DF9A70"></span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal"><strong><span lang="EN-US" style="font-family:"Calibri",sans-serif;font-weight:normal"><o:p> </o:p></span></strong></p>
<table class="MsoTableGrid" border="0" cellspacing="0" cellpadding="0" width="680" style="width:510.3pt;margin-left:42.3pt;border-collapse:collapse;border:none">
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<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:14.0pt">FINANCE & ADMINISTRATION OFFICER<o:p></o:p></span></b></p>
</td>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNoSpacing"><span style="font-size:11.0pt;mso-fareast-language:EN-CA">ACIC is currently seeking someone to fill the roll of Finance and Administration Officer with our organization. This person will be key member of the ACIC staff team. The successful
candidate will be a hands-on and participative individual and will lead and develop an internal team to support the following areas: finance, planning and budgeting, human resources, administration, and IT.</span><span style="mso-fareast-language:EN-CA"><br>
<br>
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-bottom-alt:auto"><span style="mso-fareast-language:EN-CA">The Finance and Administration Officer will play a critical role in strategic decision-making and operations as ACIC continues to enhance its quality programming
and build capacity. This is a tremendous opportunity to maximize and strengthen the internal capacity of a well-respected, high-impact organization.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:#00B0F0">POSITION DESCRIPTION<o:p></o:p></span></b></p>
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<p class="MsoNormal"><b><span style="color:black">Position Title: </span></b><span style="color:black">Finance & Administration Officer (1 position)
<b><o:p></o:p></b></span></p>
<p class="MsoNormal"><b><span style="color:black">Salary: </span></b><span style="color:black">$41,132 (pro-rated) + 2.5% RRSP, health benefits & 3 weeks annual vacation
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:black">Type:</span></b><span style="color:black"> 32 hours/week<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:black">Term:</span></b><span style="color:black"> One year with chance of renewal<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:black">Location: </span></b><span style="color:black">Halifax, NS<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:black">Reporting to:</span></b><span style="color:black"> Executive Director
<o:p></o:p></span></p>
<p class="MsoNormal"><b>Application Deadline: March 26, 2018<o:p></o:p></b></p>
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<p class="MsoNormal"><b><span style="color:#00B0F0"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="color:#00B0F0">RESPONSIBILITITES<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="color:#00B0F0"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-bottom-alt:auto"><b><span style="mso-fareast-language:EN-CA">Financial Management<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1;text-autospace:ideograph-other">
<span style="mso-fareast-language:EN-CA">Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for funders, and oversee all financial, project/program
and grants accounting<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1;text-autospace:ideograph-other">
<span style="mso-fareast-language:EN-CA">Coordinate the annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1;text-autospace:ideograph-other">
<span style="mso-fareast-language:EN-CA">Coordinate the annual budgeting and planning process in conjunction with the Executive Director and the staff team; administer and review all financial plans and budgets; monitor progress and changes; and keep senior
leadership abreast of the organization’s financial status<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1;text-autospace:ideograph-other">
<span style="mso-fareast-language:EN-CA">Manage organizational cash flow and forecasting<o:p></o:p></span></li></ul>
<p class="MsoListParagraphCxSpFirst" style="mso-margin-bottom-alt:auto;mso-add-space:auto;text-indent:-.25in;mso-list:l1 level1 lfo1;text-autospace:ideograph-other">
<![if !supportLists]><span style="font-family:Symbol;mso-fareast-language:EN-CA"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-CA">Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule
is adhered to and that financial data and cash flow are steady and support operational requirements</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-CA"><o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="mso-margin-bottom-alt:auto;mso-add-space:auto;text-indent:-.25in;line-height:106%;mso-list:l1 level1 lfo1;text-autospace:ideograph-other">
<![if !supportLists]><span style="font-family:Symbol;mso-fareast-language:EN-CA"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span lang="EN" style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif">Conduct research into trends and activities of similar, non-profit sector councils and provide analysis of best practices in financial
policies and procedures</span><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-fareast-language:EN-CA"><o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="mso-margin-bottom-alt:auto;mso-add-space:auto;text-indent:-.25in;line-height:106%;mso-list:l1 level1 lfo1;text-autospace:ideograph-other">
<![if !supportLists]><span style="font-family:Symbol;mso-fareast-language:EN-CA"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif;mso-fareast-language:EN-CA">Update and implement all necessary finance policies and accounting practices; improve ACIC’s overall policy and procedure
manual<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;text-indent:-.25in;line-height:106%;mso-list:l1 level1 lfo1;text-autospace:ideograph-other">
<![if !supportLists]><span lang="EN" style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span lang="EN" style="font-size:11.0pt;line-height:106%;font-family:"Calibri",sans-serif">Review and assess recommendations provided by auditors and other experts and use these to further develop cohesive financial policies and
procedures<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpLast" style="mso-margin-bottom-alt:auto;mso-add-space:auto;text-indent:-.25in;mso-list:l1 level1 lfo1;text-autospace:ideograph-other">
<![if !supportLists]><span style="font-family:Symbol;mso-fareast-language:EN-CA"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-CA">Effectively communicate and present the critical financial matters to the Executive Director<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-bottom-alt:auto"><b><span style="mso-fareast-language:EN-CA">Human Resources, Technology and Administration<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1;text-autospace:ideograph-other">
<span style="mso-fareast-language:EN-CA">Further develop ACIC’s human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1;text-autospace:ideograph-other">
<span style="mso-fareast-language:EN-CA">Ensure that recruiting processes are consistent and streamlined<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1;text-autospace:ideograph-other">
<span style="mso-fareast-language:EN-CA">Development and management of all contracts – consultants, employees and other service providers;<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1;text-autospace:ideograph-other">
<span style="mso-fareast-language:EN-CA">Work closely and transparently with all external partners including members and consultants<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1;text-autospace:ideograph-other;vertical-align:baseline">
Administer all ACIC compliance standards in accordance with all government legislation, regulations and guidelines pertinent to the organization’s role as an employer, non-profit agency, and council.<o:p></o:p></li><li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1;text-autospace:ideograph-other;vertical-align:baseline">
Providing support to ED by sharing information and preparing materials related to the governance of the organization<span style="mso-fareast-language:EN-CA"><o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1;text-autospace:ideograph-other;vertical-align:baseline">
<span style="mso-fareast-language:EN-CA">Oversight of all IT functions of the organization – software updates, content management and general maintenance of systems
<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1;text-autospace:ideograph-other">
<span style="mso-fareast-language:EN-CA">Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales<o:p></o:p></span></li></ul>
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<p class="MsoNormal"><u><span style="color:black">The Finance & Administration position is also responsible for:<o:p></o:p></span></u></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2;text-autospace:none">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Actively participating in staff meetings and providing input towards the development of other organizational activities, operational practices and policies as required<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2;text-autospace:none">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Providing general administrative support<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2;text-autospace:none">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Responding to general telephone and email inquiries<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2;text-autospace:none">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Other duties, as deemed necessary<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span lang="EN-US"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>QUALIFICATIONS<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo3;text-autospace:ideograph-other">
<a name="_Hlk503280670"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">An undergraduate degree in a relevant discipline (commerce, accounting, human resource management, etc.) or equivalent experience</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo3;text-autospace:ideograph-other">
<span style="mso-fareast-language:EN-CA">At least two years of overall professional experience; ideally three-plus years of broad financial and operations management experience in a non-profit setting<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo3;text-autospace:ideograph-other">
<span style="mso-fareast-language:EN-CA">Experience with quality and content control of all financial data, reporting and audit coordination for either a division or significant program area<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo3;text-autospace:ideograph-other">
<span style="mso-fareast-language:EN-CA">Ability to translate financial concepts to – and to effectively collaborate with -- programmatic colleagues who do not necessarily have finance backgrounds<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo3;text-autospace:ideograph-other">
<span style="mso-fareast-language:EN-CA">A track record in grants management, with experience working with Global Affairs Canada financial management systems an asset<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo3;text-autospace:ideograph-other">
<span style="mso-fareast-language:EN-CA">Previous experience with human resources management – recruitment, hiring, compensation, talent and performance management, and contract development<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo3;text-autospace:ideograph-other">
<span style="mso-fareast-language:EN-CA">Commitment to training programs that maximize individual and organization goals across the organization including best practices in human resources activities<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo3;text-autospace:ideograph-other">
<span style="mso-fareast-language:EN-CA">Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo3;text-autospace:ideograph-other">
<span style="mso-fareast-language:EN-CA">A successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo3;text-autospace:ideograph-other">
<span style="mso-fareast-language:EN-CA">Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo3;text-autospace:ideograph-other">
<span style="mso-fareast-language:EN-CA">A multitasker with the ability to wear many hats in a fast-paced environment; and
</span><b><o:p></o:p></b></li><li class="MsoNormal" style="mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo3;text-autospace:ideograph-other">
Ability to communicate in both official languages an asset<b><o:p></o:p></b></li></ul>
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<p class="MsoNormal" style="margin-left:.5in"><b><span lang="EN-US" style="color:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.5in"><b><span lang="EN-US" style="color:black">Application Details:<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.5in"><span lang="EN-US" style="color:black">Please submit your resume, cover letter, the names and contact information of three references and where you heard about the job posting, in ONE document, by e-mail to
</span><span lang="EN-US"><a href="mailto:hiring@acic-caci.org">hiring@acic-caci.org</a></span><span lang="EN-US" style="color:black"> by
<b>4:00 pm AST on March 26,2018</b>. Please ensure that you indicate the position title in your subject line. Thank you for applying. Only short-listed candidates will be contacted to arrange for an interview.<o:p></o:p></span></p>
<p class="MsoNormal"><strong><span lang="EN-US" style="font-family:"Calibri",sans-serif;font-weight:normal"><o:p> </o:p></span></strong></p>
<p class="MsoNoSpacing" style="margin-left:.5in"><i><span lang="EN-US" style="font-size:11.0pt">ACIC is an equal opportunity employers and are committed to hiring individuals who reflect the diversity of Canadian communities.
</span></i><i><span lang="EN-US"><o:p></o:p></span></i></p>
<p class="MsoNormal"><strong><span lang="EN-US" style="font-family:"Calibri",sans-serif;font-weight:normal"><o:p> </o:p></span></strong></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US" style="font-size:10.0pt;color:#404040;mso-fareast-language:EN-CA">Janelle Frail
<br>
Communications and Membership Officer<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span lang="EN-US" style="font-size:10.0pt;color:#404040;mso-fareast-language:EN-CA">Atlantic Council for International Cooperation
</span></b><span lang="EN-US" style="font-size:10.0pt;color:#404040;mso-fareast-language:EN-CA"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;color:#404040;mso-fareast-language:EN-CA">210-2099 Gottingen St., Halifax, NS B3K 3B2</span><span lang="EN-US" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#404040;mso-fareast-language:EN-CA"><br>
</span><span style="font-size:10.0pt;color:#404040;mso-fareast-language:EN-CA">902.431.2311
<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;color:#2F5496;mso-fareast-language:EN-CA"><a href="http://www.acic-caci.org/"><span style="color:#2F5496">www. acic-caci.org</span></a></span></b><b><span style="font-size:10.0pt;color:#404040;mso-fareast-language:EN-CA">
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