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* Work in nature, environment & sustainability - GoodWork.ca *<br />
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OFFICE MANAGER<br />
<a href="https://GoodWork.ca/NovaScotia" title="https://GoodWork.ca/NovaScotia">https://GoodWork.ca/NovaScotia</a> <br />
<a href="https://GoodWork.ca/971235" title="https://GoodWork.ca/971235">https://GoodWork.ca/971235</a><br />
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Position: Office Manager<br />
Organization: Ocean Tracking Network<br />
Location: Halifax, Nova Scotia<br />
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Position Summary:<br />
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The Office Manager position will organize and coordinate office administration procedures in order to ensure organizational effectiveness and efficiency. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, and event coordinator support.<br />
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This is a one year grant paid position (strong possibility of renewal until 2022) funded through Dalhousie University and reports to the OTN Senior Program Manager.<br />
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Responsibilities:<br />
• Provide executive support to OTN Senior Management;<br />
• Provide administrative support to OTN Headquarters, in addition to assisting with requests from individuals within other university departments and external researchers collaborating with OTN;<br />
• Provide reception services; respond to inquiries; screen and direct calls and visitors;<br />
• Process and prioritize mail, organize and maintain paper and electronic files, records and contact lists;<br />
• Schedule and coordinate logistics for local, regional and international meetings, including booking of venue, catering and technical equipment; compile and distribute background information; act as recording secretary at meetings; and<br />
• Arrange travel itinerary for the Executive Director and other staff as needed; book travel – hotels, flights, car rentals, meeting registrations and local transportation; order and distribute taxi chits; prepare and maintain detailed records of travel advances, expenses and reimbursements for individual and group travel.<br />
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Qualifications:<br />
• Proven office management, administrative or assistant experience (BA preferred);<br />
• Knowledge of office management responsibilities, systems and procedures;<br />
• Excellent time management skills and ability to multi-task and prioritise work;<br />
• Attention to detail and problem-solving skills;<br />
• Excellent written and verbal communication skills;<br />
• Knowledge of clerical practices and procedures; and knowledge of human resources management practices and procedures.<br />
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Status: 37.5hrs/week<br />
Pay Scale: $44,636 - $54,000 (plus entitled benefits)<br />
Duration: Full-time<br />
Start Date: June 3rd, 2019 or earlier if possible<br />
Deadline for application: May 13th, 2019<br />
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Documents Required: a cover letter and current CV, emailed to Brendal.townsend@dal.ca<br />
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Brendal Townsend<br />
Senior Program Manager<br />
Brendal.townsend@dal.ca<br />
We thank all applicants, however, only candidates selected for an interview will be contacted.<br />
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<a href="https://GoodWork.ca/NovaScotia" title="https://GoodWork.ca/NovaScotia">https://GoodWork.ca/NovaScotia</a> <br />
<a href="https://GoodWork.ca/971235" title="https://GoodWork.ca/971235">https://GoodWork.ca/971235</a><br />
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