[e-drive] E-DRIVE [JOB - OFFICE COORDINATOR - TORONTO]

[CAEA News Bulletin Service]

Please direct all responses and inquiries directly to the theatre or
association listed in the e-drive notice below.

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JOB - OFFICE COORDINATOR - TORONTO
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OFFICE COORDINATOR AND ASSISTANT TO THE PRODUCER,
FACTORY THEATRE
Full-time employment, with benefits

AVAILABLE MARCH 25TH 
Reporting directly to the Managing Director

Responsibilities:

Administrative Assistance
  Responsible for daily mail sorting (including invoices), reception
duties, media clippings and office appearance (cleaning)
  Assistance with marketing, fundraising, box office and outreach
mailings
  Responsible for coordinating and compiling all outgoing mail and
postage allocations,
  General office coordination including ensuring the ordering and the
maintenance of stock of office supplies and letterhead.
  Preparation and coordination of all Equity contracts and remittances
  Personal administrative assistance to the Managing Director and
Artistic Director, including assistance with monthly Board meetings
  Ensuring that general phone and e-mail enquiries are forwarded or
answered appropriately.
  Organizing and leading all weekly staff meetings
  Participation as a full team member of the Factory Theatre staff and
the assumption of responsibility for special projects (i.e. special
events) and committee work as required.

Office Coordination
  Responsible for trouble-shooting the following systems:
o  Telephones, voicemail, greetings and fax machine (as needed)
o  Personal computers, passwords, e-mail, backup  and general networking
and Internet as needed - assistance available from EXCEL consultants
o  Photocopy machine

Data Entry 
  Working with the Marketing and Development Manager to input tax
receipt data and other stewardship items
  Preparing, assembling, collating and distributing all weekly payables
  Preparing equity/artist contracts and tracking payment schedules
  Coordinating facility rental inquiries, bookings and tracking revenue


Candidates should send a professional writing sample plus c.v., in
addition to a statement of salary expectations, to:

OFFICE COORDINATOR AND PRODUCER ASSISTANT SEARCH
Attn: Colleen Smith, Managing Director 
The Factory Theatre
125 Bathurst Street, Toronto, ON M5V 2R2
e-mail: admin at factorytheatre.ca 
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Canadian Actors' Equity Association
44 Victoria St., 12th floor
Toronto, ON  M5C 3C4
www.caea.com



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