[Sust-mar] Sust-Mar posting tips
pwatson at ns.sympatico.ca
Mon Jan 4 16:48:09 EST 2010
Happy 2010 to all Sust-martians!
>From the moderator's chair, a few tips for getting your messages approved
and promptly posted on sust-mar.
PLEASE DO SAVE THIS MESSAGE for future reference, as it covers our policies,
why some messages get rejected, and almost all of the issues and problems
that cause you to contact us or us to contact you. We hope you will find it
SUBMIT MESSAGES FROM THE SAME EMAIL YOU SUBSCRIBED FROM:
We're often getting contacted by members whose messages are suddenly being
rejected, and this is almost always because they changed email addresses. If
you are you submitting from an email different than the one you subscribed
from, the sust-mar server will not recognize it and will send you an
automatic rejection message.
If you change emails, please remember to subscribe the new email address and
unsubscribe the old one.
You can subscribe, unsubscribe, and change your settings yourself by
visiting the sust-mar home page and following the appropriate links.
Note: If you regularly use two different email accounts, you can subscribe
both addresses and set 'Mail delivery' on one to 'disabled'. To do this,
follow the 'Unsubscribe or edit options' link to the 'sust-mar mailing list
configuration page'. You can then submit your messages from either address,
but not receive duplicate copies of everything.
Sust-mar is not configured to send out attachments, and they will be
automatically stripped from your message. Please send all messages in text
It makes for easier reading, saves bandwidth, eliminates the risk of
computer virus transmission, and reduces the need for people to buy new
computers every three years so that they can handle state-of-the-art
USE DESCRIPTIVE SUBJECT LINES AND ACCURATE LOCATIONS:
Subjects like "Message to submit" or "Please post to list" give readers no
idea what the message is about. Please give a short, accurate description in
your subject line. You can include the general area (Halifax, Fredericton,
PEI etc) to help readers know quickly if it's in their region.
"Benefit for Sust-Mar Jan 4, Halifax" would be an ideal Subject line.
Please include the full date and location (including the city/town) of an
event at the top of the message body. This way readers wont have to scroll
down to find 'what' 'where' and 'when'.
And Halifax area subscribers, please remember we are Sustainable MARITIMES,
so do remember to specify Halifax if that is where your event is happening.
Or else someone might look for your event in the wrong town. For example,
Robie Street, Queen Street, Young Street, Willow Street and Prince Street
are major streets in Truro too. And that's just Truro.
LOCAL NEWS TAKES PRIORITY:
We have always prioritized events, announcements, and news from or
pertaining to Atlantic Canada specifically. And yes, this does include
Newfoundland and Labrador! You can always submit messages regarding general
or more distant sustainability news, but they will be placed in the queue
behind local messages. The same applies to messages that are
opinion pieces, or replies to or comments/discussion on previously posted
messages. You can send them in, but since we're not set up as a discussion
forum they wont be prioritized and may wait longer before approval.
EVERYBODY DESERVES A CHANCE TO CONTRIBUTE:
This means we cant guarantee approving more than one message per person per
The great news is that sust-mar continues to grow and every message posted
now goes out to over 600 subscribers. However, in order to give everyone a
fair chance to contribute, we give priority to subscribers who have not yet
posted in a given month. Those who have not yet had messages posted in a
given month will have their submitted message moved up in the queue in front
of messages from those who have already posted that month. The slate gets
wiped clean at the start of each month.
CONSOLIDATE MESSAGES IF YOU CAN:
If you have more than one news item or event to announce, we strongly
encourage consolidating everything into one message. This is especially true
if the messages are related in some way, such as coming from the same
organization or about the same issue. It will all get approved and sent out
to members much quicker in one message than in two or three different ones.
Shortens the queue too.
WHAT YOU SEND IN EQUALS WHAT GETS SENT OUT:
We are unable to edit any messages that get submitted to sust-mar, so what
you send us is exactly how it goes out to subscribers. Every word and space,
the Subject bar, the Address bar - everything gets included. We cant clean
*IMPORTANT* If you send your message to multiple addresses, everything in
the address bar (ie in the To: bar) will be sent out on sust-mar as is for
600+ subscribers to read. So please Bcc (blind carbon copy) any other
addresses or send to them separately. This is advisable to do at any time
due to privacy issues.
SUBMIT EARLIER RATHER THAN LATER:
Sust-mar is a moderated list and we (the moderators) approve one message a
day. Experience has told us that a moderated list posting a limited amount
of messages works best for members, most of whom dont want to deal with
multiple messages arriving daily in their inbox.
A queue of messages awaiting moderator approval does frequently develop, and
this queue has occasionally exceeded 10 messages. Please be patient. To
ensure that your time-sensitive message gets submitted to both the digest
and non-digest lists in time for members to see it, it's best to get your
message in well in advance of the event or deadline. At least a week early
Note: We are continuing with the one message a day rule for now, as there
were no major message backlogs this past fall. If the queue gets
consistantly too large and messages wait too long before approval, we will
consider changing this rule in the future
CONTACTING THE LIST MODERATORS:
As always, remember that we are here to serve the membership and we do try
to run things as a democracy. If you have any problems, or any comments,
questions or feedback about sust-mar and how it is run, please do contact
your volunteer sust-mar moderators Paul Falvo and Peter Watson at
sust-mar-owner at list.web.net .
Note that this is different than the address for mailing list submissions,
which is sust-mar at list.web.net .
And finally, a big thank-you to the membership - everyone who contributes to
sust-mar - for making it the success it has become!
More information about the sust-mar