[sust-mar] Finance & Admin Officer, full-time, ACIC, Halifax, Nova Scotia

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NOVA SCOTIA JOBS
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Position: FINANCE & ADMINISTRATION OFFICER
Organization: The Atlantic Council for International Cooperation (ACIC)
Location: Halifax, Nova Scotia

The Atlantic Council for International Cooperation is seeking a Finance and Administration Officer for our organization. This person will be key member of the ACIC staff team. The successful candidate will be a hands-on and participative individual and will be responsible for providing support in the following areas: finance, planning and budgeting, human resources, administration, and IT.

The Finance and Administration Officer will play a critical role in finances and operations as ACIC continues to enhance its quality programming and build capacity. This is a tremendous opportunity to maximize and strengthen the internal capacity of a well-respected, high-impact organization.

POSITION DESCRIPTION

Position Title: Finance & Administration Officer
Salary: $49,000 + competitive benefits package including: 2.5% RRSP contribution, health benefits and 3 weeks annual vacation
Type: Full time, 37.5 hrs a week
Location: Halifax, NS
Reporting to: Executive Director

POSITION OVERVIEW

The Finance & Administration Officer will be responsible for the performance of a variety of duties categorized by either financial, administrative or IT support including invoice payments, cheque requisitions, credit card reconciliations, accounts receivable/ accounts payable (AR/AP) follow up, and any financial and budgeting reports. Administrative responsibilities include answering incoming phone calls, filing system management, ensuring supplies to the office are managed and maintaining and helping with administrative duties.

RESPONSIBILITIES

Finance 
• Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for funders, and oversee all financial, project/ program and grants accounting
• Coordinate the annual audit process, liaise with bookkeeper, external auditors and the finance committee of the board of directors; assess any changes necessary
• Coordinate the annual budgeting and planning process in conjunction with the Executive Director and the staff team; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership abreast of the organization’s financial status
• Manage organizational cash flow and forecasting
• Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements
• Conduct research into trends and activities of similar, non-profit sector councils and provide analysis of best practices in financial policies and procedures
• Update and implement all necessary finance policies and accounting practices; improve ACIC’s overall policy and procedure manual
• Review and assess recommendations provided by auditors and other experts and use these to further develop cohesive financial policies and procedures
• Effectively communicate and present the critical financial matters to the Executive Director
• Process, follow up, and verify transactions such as accounts payable and receivable, payroll, payment orders, invoices, cheque requisitions, and credit card statements
• Performs other duties as required

Human Resources, Technology and Administration
• Provide human resources and administration support, including managing ACIC’s compensation and benefits packages, overseeing contract management and managing recruitment
• Development and management of all contracts – consultants, employees and other service providers
• Administer all ACIC compliance standards in accordance with all government legislation, regulations and guidelines pertinent to the organization’s role as an employer, non-profit agency, and council
• Oversight of all IT functions of the organization – software updates, file systems development and maintenance, and general maintenance of systems

The Finance & Administration position is also responsible for:
• Actively participating in staff meetings and providing input towards the development of other organizational activities, operational practices and policies as required
• Providing general administrative support
• Responding to general telephone and email inquiries
• Other duties, as deemed necessary

QUALIFICATIONS
• An undergraduate degree in a relevant discipline (business, accounting, etc.) or equivalent experience
• At least two years of overall professional experience; ideally three-plus years of broad financial and operations management experience in a non-profit setting
• Experience with quality and content control of all financial data, reporting and audit coordination for either a division or significant program area
• Ability to translate financial concepts to – and to effectively collaborate with -- programmatic colleagues who do not necessarily have finance backgrounds
• A track record in grants management, with experience working with Global Affairs Canada financial management systems an asset
• Previous experience with human resources management – recruitment, hiring, compensation, talent and performance management, and contract development
• Commitment to training programs that maximize individual and organization goals across the organization including best practices in human resources activities
• Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors
• Solid competency in MS Excel and accounting software
• A successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making
• Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
• A multitasker with the ability to wear many hats in a fast-paced environment
• Ability to communicate in both official languages an asset

Application Details:

Please submit your resume, cover letter, the names and contact information of three references and where you heard about the job posting, in ONE document, by e-mail to %20hiring at acic-caci.org, hiring at acic-caci.org by 9:00 am AST on Monday, May 11, 2020. Please ensure that you indicate the position title in your subject line. Thank you for applying. Only short-listed candidates will be contacted to arrange for an interview.

ACIC is an equal opportunity employers and are committed to hiring individuals who reflect the diversity of Canadian communities. 

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