[sust-mar] Resource & Admin Coordinator, f/t, NSPIRG, Halifax NS
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Position: Resource & Administrative Coordinator
Organization: Nova Scotia Public Interest Research Group
Location: Halifax, Nova Scotia
The Nova Scotia Public Interest Research Group (NSPIRG), is now accepting applications for an:
Resource and Administrative Coordinator
DEADLINE: Application deadline is Friday, March 18 at 5:00 PM.
START DATE: April 18, 2016 (roughly)
Seeking: a passionate and energetic person to fill one of our two core coordinator positions in a busy social justice resource centre. Our core staff play a major role in all areas of the organization, and we're excited for this person to also bring vision for future growth!
ABOUT THE NOVA SCOTIA PUBLIC INTEREST RESEARCH GROUP
The Nova Scotia Public Interest Research Group (NSPIRG) is a resource centre based around social and environmental justice, within an anti-oppressive framework. NSPIRG is a student society at Dalhousie University and King's College, and our office is located in Room B24 of the Student Union Building at Dalhousie University. Our mandate is to link research to action and campus to community, within an anti-oppressive framework. We engage in campaigns, public education, and provide resources to the campus and community.
JOB DESCRIPTION: RESOURCE & ADMINISTRATIVE COORDINATOR
Our two core staff are responsible for planning, coordinating, and implementing much of the work of NSPIRG. Both staff do a bit of everything. Of the two staff, this position is responsible for finances and bookkeeping, organizing book-able resources and the library, and a lot of the internal work.
The following responsibilities are common and shared between the Outreach & Admin Coordinator and the Resource & Admin Coordinator:
Ensure that all activities of NSPIRG are consistent with an anti-oppression mandate
Maintaining regular office hours and general office management, and maintaining a welcoming office space
Responsibility for about half of the NSPIRG core projects. These include: CURE, Rad Frosh, Underg(RAD) Journal, Research Projects, Reading Groups, Cinema Political Film Screenings, Workshops and Trainings, etc.
Each staff will serve as the main support person for half of NSPIRG's working groups
Attend and report at Board of Directors meetings
Monitor and respond to email, phone and in person correspondence, manage the office space.
Assist the Board in the coordination of board strategic planning, general meetings, opt-out periods and hiring processes
Supervise part-time and contract staff
The following responsibilities are fulfilled by the Resource and Administrative Coordinator:
Financial bookkeeping, budgeting, and record keeping. Oversee payroll and staff contracts.
Prepare financial reports and submit audits
Organize funding grant disbursements from NSPIRG, and communication with grant recipients
Insurance renewal and oversight
Oversee resource acquisitions and general purchases
Oversee, manage, and organize book-able resources and campaign supplies
Manage, organize and promote the alternative resource library
The following are required for this position:
a demonstrated understanding of the principles & practice of anti-oppression, and how this related to coordinating a resource centre
experience with financial bookkeeping for non-profits, OR the skills in Microsoft Excel and spreadsheets that would make learning this possible
strong computer-based organizational skills
strong written and verbal communication skills
comfortable doing outreach with university students
involvement and demonstrated experience in organizing around issues of social and environmental justice and grassroots community-led initiatives
experience planning and facilitating workshops and trainings in social justice topics and/or organizing skills
The following would be considered assets for this position:
a demonstrated understanding of consensus based decision-making
familiarity with Halifax community organizations, student organizations and the university environment
experience in running issue-based and goal-driven campaigns
knowledge of non-profit organization administration, including HR, staffing, and payroll, or policy writing
experience managing radical libraries
experience with non-profit boards of directors, governance, and strategic planning
WAGE & HOURS
This position requires 33 hours per week, and pays $17 per hour. Regular daytime office hours and occasional evening and weekend hours required. Two weeks vacation in summer & a December holiday break. Employee has access to Dalhousie's medical & dental benefits plans. Contract is for one year, with the opportunity for renewal.
NSPIRG has an anti-oppression hiring policy, which recognizes that access to jobs such as this is often limited to folks from marginalized communities. We also acknowledge that lived experience can be as valuable as formal training, but harder to prove in a job application. We encourage applicants to describe the unique contributions they, as individuals with diverse experiences would bring to the NSPIRG organization in their cover letter or resume.
Our hiring policy is available at http://www.nspirg.ca/about-us/governing-documents/
Please submit a RESUME that outlines your relevant skills and experience, and a COVER LETTER that describes why you are interested in the position. If you are emailing your application, please clearly indicate that you are applying for the Resource & Admin Coordinator position, and please include your name in the file names of your resume and letter.
Applications may be dropped off at: NSPIRG Hiring Committee, Room B24, 6136 University Ave., Halifax, NS B3H 4J2
Or emailed to:
hiring at nspirg.ca
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